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BY - LAWS OF THE
SAUDI GASTROENTEROLOGY ASSOCIATION {SGA}
1. Name and its location:
The Saudi Gastroenterology Association,
hereafter called "SGA", is recognized by King Saud University, Riyadh and is
located at its premises and may have more chapters in other locations if needed.
2. Aims and Objectives:
The SGA aims at achieving the following
objectives:
a) The progression and development of the
scientific thinking in the specially of the SGA such as gastroenterology,
hepatology, pancreas and endoscopy.
b) Giving the opportunity for the members of
SGA to contribute to the scientific development of its fields.
c) Encouraging and enhancing exchange of
scientific thinking in its fields amongst different institutions and disciplines
in the Kingdom and abroad.
d) Offering consultation and performing the
appropriate studies to improve the level of performance in the fields of the SGA
in different institutions/disciplines.
e) Cooperating with similar scientific
associations in the Kingdom and abroad.
f) Promoting and contributing to public
health education on its fields.
3. Activities:
The SGA will achieve its objectives listed in
paragraph 2, by all possible means particularly by:
a) Promoting the scientific research and the
related topics, publishing the results of such research, distributing and
exchanging them with the related disciplines.
b) Holding congresses, symposia and
conferences to discuss the problems related to its fields.
c) Issuing journal, bulletin and letters
covering studies and research being done in its fields.
d) Arranging scientific trips and
competitions in its fields.
e) Issuing books and letters and organizing
symposia, lectures and workshops, which promote and enhance public health
awareness in its fields.
4. Membership:
The following three types of members can be
offered:
a) Honorary Membership: This can be offered
to those, who have contributed financially or morally supporting SGA development
in the Kingdom or abroad. Nomination of a honorary member should be submitted by
two active SGA members to the Board of Directors for approval.
The honorary member shall be exempted from
any yearly dues. The honorary member may attend the General Assembly meeting and
its different committees but he will not have a right to vote in decision making
or in election.
b) Active Membership: This can be offered to
those who will meet the membership requirements and having a University degree
in the field of the SGA or related fields provided that the member is currently
residing in the Kingdom.
c) Associate Membership: This can be offered
to those who would like to be affiliate to the SGA without being residents in
the Kingdom.
5. Conditions for Membership:
The following conditions are stipulated for
membership enrolment.
a) To apply for joining the SGA.
b) To have a good record/reputation and to
have never committed a crime or disgraceful/unethical act.
c) To be endorsed by two active members of
the SGA.
d) The request for membership shall be
discussed by the Board of Directors and the request will not be considered
accepted, unless a decision has been taken by the Board.
e) To pay the yearly dues.
6. Termination of Membership:
The SGA membership shall be terminated upon:
a) Request of the member to resign.
b) Unfulfilment of the membership
requirements.
c) Any member, who is delinquent in dues for
a whole year and after being notified within the last three months of the same
year.
d) Any activity that would bring professional
or financial harm to the SGA, which would be decide after full investigation
ordered by the Board of Directors and after responsibility of the concerned
member has been proven and verified.
e) Any member, who fails to attend one
scientific meeting of the SGA at least every three years.
In any circumstances the membership will not
be terminated till the final decision taken by the Board and the member is
notified within two weeks of issuing that decision but the member will not
retrieve any membership dues, gifts or donations that he gave to the SGA.
7. Regranting Membership:
It is possible to re-grant membership to an
ex-member who lost his membership under item 6(c) above after paying his
delinquent dues or membership dues for 3 years whatever is least.
8. The Board of Directors:
The Board of Directors consists of not more
than 9 members (including the President) who will be elected the General
Assembly of the SGA using secret ballots. Membership of the Board of Directors
will be for two years which can be renewed. The Board of Directors will hold
regular meetings. Emergency meetings(s) may be called upon request of half or
more of the Board of Directors or on request of one-fifth of the General
Assembly members or the President of the SGA to discuss the matter for which the
emergency meeting was called for. No other business will be discussed during
such a meeting. The Board of Directors will issue the decisions taken by a
majority vote and in case of tie, the President has the right to cast his vote.
The meetings of the Board of Directors will not be effective unless attendance
by the majority. If a member of the Board fails to attend three meetings of the
Board of Directors consecutively without any acceptable reason he is considered
to have resigned from the membership. The Board of Directors shall issue the
rules and regulations to execute these by-laws and in case of availability of
position on the Board of Directors, a new member will be chosen by the Board of
Directors subject to the approval by the general assembly in its next meeting.
9. Responsibilities of the Board of Directors:
The functions of the Board of Directors will
be to make decisions and to take actions that would guarantee the proper
performance of the SGA in its functions and achieving its objectives. In
addition to what has been stated in these by-laws, the Board of Directors will
suggest the annual budget of the SGA, prepare the yearly activity, decide each
membership dues, its failure functions and presenting it to the General Assembly
at its ordinary meeting for approval.
10. President and Vice-President of the Board of Directors:
To be elected by the General Assembly for a
period of two years renewable. The President will be the President of the SGA as
well. The Vice-President will assist him in his duties and will act as President
during his absence. The President will represent the SGA in all its formal
communications with official and un-official authorities in the Kingdom and
abroad.
11. The General Assembly:
The General Assembly shall comprise of all
active members and hold a meeting year. The meeting's agenda shall be prepared
by the Board of Directors. The General Assembly may call an emergency meeting
upon a request by the Board of Directors or one-fifth of its members. The same
principle will be followed in the emergency meeting as in the regular meetings
for the Board of Directors.
The meeting of the General Assembly shall be
in order and binding when it is attended by the majority of its members.
12. The duties of the General Assembly are as follows:
a) Issuing the by-laws to conduct the
internal affairs of the SGA.
b) Approving the SGA's annual budget and its
accounts.
c) Approving the annual report concerning its
activities prepared by the Board of Directors.
d) Electing the members of the Board of
Directors and the President.
e) Approving in the annual plan submitted by
the Board of Directors.
f) Discussing all items in the agenda and
additional items requested by the members within the field of the SGA interests
and taking decisions on them.
g) Selecting an honorary President for the
SGA if nominated by the Board of Directors.
13. The Honorary President:
The General Assembly may nominate an honorary
President after nomination from the Board of Directors. The honorary President
shall be a public figure known to have interests in the SGA fields. The honorary
president has the rights of honorary membership.
14. Resources of the SGA and its Budget:
The SGA's main resources are as follows:
a) The yearly dues of each member.
b) The gains from its publications.
c) Registration fees for the courses and
programs to be arranged by the SGA.
d) The grants and donations which the SGA
will get from the Saudi Government or other governmental institutions or private
organizations or individuals to the approval of the Board Directors.
e) The yearly grant to be given by the body
supervising scientific associations. The Board of Directors will nominate from
its members a Treasurer who will be responsible before the Board of Directors
for different financial affairs. The Treasurer of the SGA will prepare its
Budget. The Treasurer will submit his report to the Board of Directors which
will ultimately be submitted to the General Assembly for its approval.
The financial year will start from the 1st of the month of Muharram. For control
of every financial year and present it to the Board of Directors and ultimately
to be presented to the General Assembly.
15. Ad hoc Regulations:
a) 11. 1 there is a formation of different
committees, the various functions of the SGA will be performed by an ad hoc
committee formed by the Founders comprising of four members; one of them will be
the temporary President.
b) The SGA will preserve in its allocation,
the necessary files to facilitate conduction of the different functions in
itself.
c) Amendments/additions can be accepted upon
a decree by the General Assembly.
16. The Founders:
1. Prof. Faleh Al Faleh
2. Prof. Osama Shobokshi
3. Prof. Yussuf Al Gindan
4.
Dr. Mohammad Al Moagel
5. Dr. Mohammad Al Karawi
6. Dr. Mohammed Al Mofarreh
7. Dr. Raji Al Otaibi
8. Dr. Mohammad Al Dabbagh
9. Dr. Rashed Al Rashed
10.
Prof. Ibrahim Al Mofleh
Following members could not attend the inauguration session:
11.
Prof. Hussain Al Freihi
12. Dr. Abdul Hameed Al Wabel
13. Dr. Mohammad Al Fadda
14.
Prof. Abdul Aziz Al Quorain
15. Prof. Abdul Karim Al Aska
16. Dr. Abdullah Al Fares
17. The SGA Founders elected an interim committee comprising of the following
members:
- Dr. Mohammed Al Mofarreh
- Dr. Mohammad Al Karawi
- Prof. Rashed Al Rashed
- Prof. Ibrahim Al Mofleh
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